The Leading HCBS (Home and Community Based Services) Platform for Medicaid Providers
Automate Medicaid & MCO Billing, Scheduling & Case Management Compliance — Setup in 15 Minutes
CareAutomate is the only software purpose-built for Medicaid HCBS providers. We eliminate paperwork, prevent claim denials, and ensure audit-ready documentation and compliance workflows—so you can focus on changing lives.
Purpose-Built for HCBS Providers Nationwide
Streamline operations, billing, and compliance with CareAutomate.
State Coverage
HCBS Providers Lose Revenue & Time to These 3 Problems
While you're managing HCBS services that change lives, broken systems cost you in denied claims, compliance violations, and wasted time.
Revenue Bleeding
Manual billing errors cause unexpected claim denials. One coding mistake delays payment for weeks. MCO requirements vary by state—miss one specification and your claim is rejected.
Audit Exposure
Missing signatures, incomplete documentation, or late submissions trigger payment clawbacks during state audits. One finding can threaten your license.
Operational Chaos
Manual calendar reminders create scheduling conflicts. Staff miss visits. Overtime costs spike when staff spend more time on paperwork than serving clients.
Doing Nothing Has a Cost
Significant Revenue Lost
Every year you delay automation, denied claims, audit penalties, and operational inefficiencies quietly drain your revenue and put your Medicaid contracts at risk.
The Complete HCBS Platform That Pays for Itself
CareAutomate eliminates these problems completely. Our platform was built by HCBS experts specifically for HSS, Tenancy Support, Recuperative Care, and Medicaid Waiver programs. We're not generic home health software adapted for housing—we're purpose-built for your exact needs.
MCO-Ready
Supports configurable payer, billing, service, and state-specific workflows
State-Specific
Configurable for California CalAIM, New York HCBS, and state-specific requirements
HCBS-Focused
Built for HCBS, not generic home health care
15-Minute Setup
Operational same day, not weeks
Universal MCO Billing — Supports Configurable Payer, Billing, Service, & State-Specific Workflows
The Problem
Over 25 states administer HCBS through MCOs—each with unique billing formats and payment models. Providers lose hours manually adjusting claims.
CareAutomate Solution
CareAutomate supports configurable payer, billing, service, and state-specific workflows tailored to your operational needs.
MCO Capabilities
Impact
Improved MCO billing accuracy and streamlined claim tracking
Powerful Features That Transform HCBS Operations
Purpose-built for Medicaid HCBS providers — automate billing, scheduling, and compliance in one place.
Seven Powerful Features That Transform HCBS Operations
Automated Billing & Authorization Management
The complete revenue cycle solution. Tracks authorized units in real-time, triggers threshold alerts (75/90/100%), and blocks over-billing before submission. Automatically generates Medicaid-compliant claims with state-specific codes for seamless electronic filing to MCOs.
Pre-claim unit tracking • Automated billing workflows • Fast claim generation
Smart Scheduling with Built-in EVV
Drag-and-drop scheduling with GPS-verified visit tracking. Automatic conflict detection. Instant mobile notifications. 21st Century CURES Act compliant.
Conflict detection • GPS visit verification • Automated reminders
Custom Form Builder with E-Signatures
Build unlimited intake forms, employee onboarding, and compliance documents in minutes. Electronic signatures and profile auto-population.
Streamlined intake • Electronic signatures • Automated profile population
Case Management & Documentation
Voice-to-text documentation. Digital client files. Automated compliance tracking. Audit-ready reports generated instantly.
Voice-to-text documentation • Audit-ready reports • Centralized records
HIPAA-Secure Communication
Unified messaging for staff, clients, and case managers. Automated appointment reminders. Complete message history in client records.
Unified messaging • Automated appointment reminders • Complete audit trail
Mobile Apps (Staff & Clients)
Mobile app workflows supporting staff visit verification, scheduling view, and secure client messaging.
Staff visit tracking • Convenient client access • Secure messaging
Why HCBS Providers Choose CareAutomate Over Generic Software
| What You Need | CareAutomate | Generic Home Health Software |
|---|---|---|
| MCO Integration | Supports configurable payer, billing, service, and state-specific workflows | Limited MCO support or expensive add-ons required |
| State-Specific Billing | Configurable state-specific procedure and billing workflows | Requires expensive manual configuration per state |
| Custom Form Builder | Unlimited forms with e-signatures included | Not available—must use separate tools |
| HCBS Documentation | Templates for Care Plans, Intake and Discharge Documentation | Generic care plans—doesn't fit HCBS |
| Setup Time | 15 minutes—operational same day | 2-8 weeks implementation with consultants |
| Pricing Model | All-inclusive—no hidden fees or per-user charges | Enterprise pricing with add-on costs |
| Support Team | HCBS specialists who understand HSS | Generic healthcare support—no housing expertise |
Built for Every Service Type
& Medicaid Program
One Platform. Every HCBS Provider Category.
CareAutomate handles the full spectrum of HCBS — not just one or two service categories. Every provider type gets purpose-built billing codes, documentation templates, EVV workflows, and MCO claim formats configured for your specific state and payer requirements.
Personal Care Services (PCS)
Home Health
Adult Day Services
I/DD Services
Behavioral Health
Supported Employment
Hospice & Palliative Care
Housing Stabilization Services
Traumatic Brain Injury (TBI)
Respite Care
Private Duty Nursing
Waiver Support Coordination
Enterprise-Grade Security & Compliance You Can Trust
HIPAA Compliant
Full HIPAA compliance with Business Associate Agreement (BAA) included.
21st Century CURES Act
Built-in Electronic Visit Verification (EVV) meets all federal requirements for service verification.
Data Protection
Encrypted transmission, encrypted storage, role-based access, two-factor authentication, automatic backups.
99.9% Uptime
Redundant servers, automatic failover, 24/7 monitoring, disaster recovery protocols.
Questions Answered
HCBS Providers eliminate paperwork, streamline claim management, and maintain audit-ready documentation with CareAutomate.
Transform Your HCBS Operations Today
Discover why leading HCBS providers choose a purpose-built solution over generic software to power their Medicaid operations.
Our Guarantee to You
Serving All States
Nationwide Support
For HCBS providers nationwide