Complete Feature Suite for HCBS Providers

Everything You Need to Run HCBS Operations Efficiently

From automated billing and staff scheduling to custom forms and mobile apps—CareAutomate includes every feature housing providers need to save time, stay compliant, and increase revenue.

Staff Mobile Experience
CareAutomate HCM mobile app preview
Smart Scheduling
Automated Billing
Custom Forms
Mobile Apps
EVV Compliance
Case Management
Unified Messaging
HIPAA Secure
Try All Features Free for 14 Days

Features Overview

Eight powerful features designed to transform your HCBS operations

Voice-to-Text Documentation Saves Hours Daily

Voice-to-text transcription
Comprehensive digital client profiles
Service planning and goal tracking
Unlimited secure document storage
Voice-to-Text Documentation Saves Hours Daily mockup

Get Paid Faster with Automated Medicaid Billing

Pre-loaded billing
Electronic claim submission (EDI) to Medicaid/MCO Billing
Easy claim status tracking
Denial management and resubmission
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📊Results You Can Expect

95%
reduction in billing time (20 hours → 1 hour/week)
98%
claim acceptance rate
40%
faster payment cycles
$15K-$40K
annual revenue recovery
NEW FEATURE

Medicaid Authorization Unit Tracking with Live Balance Controls

Real-time unit ledger per member: authorized, consumed, and remaining by service code and authorization period
Automatic unit deductions after every verified EVV clock-out
Authorization expiry dashboard with 30, 14, and 7 day countdown filters
Claim submission guardrails block visits that exceed remaining authorized units
Learn More

📊Results You Can Expect

Real-Time
visibility into unit balances before every scheduled visit
75/90/100
automated utilization alerts with an audit-ready trail
30/14/7
day expiry calendar views across your full member panel
0 Preventable
overbilling claims sent beyond authorized unit limits

Keep Everyone Connected with Secure Messaging

Secure two-way messaging (HIPAA-compliant)
Automated appointment reminders via SMS/email
Group conversations and team coordination
Complete message history in client records
Keep Everyone Connected with Secure Messaging mockup

Smart Scheduling That Eliminates Conflicts

Visual calendar with conflict detection
GPS check-in/out for EVV compliance
Automated staff reminders and notifications
Learn More

📊Results You Can Expect

90%
reduction in no-shows and missed visits
3+ hours
saved weekly on scheduling
25%
reduction in overtime costs
Zero
double-bookings or conflicts

Full-Featured Mobile Apps for Everyone

Staff app: Schedule management, Case Notes Management, Communication, Documentation
Client app: View appointments, message staff, track progress
Real-time push notifications
Full-Featured Mobile Apps for Everyone mockup
NEW FEATURE

Build Any Form in Minutes with E-Signatures

Drag-and-drop builder with 20+ field types
Legally binding electronic signatures (ESIGN Act)
Mobile-optimized for phone completion
Automatic profile integration—no manual data entry
Learn More

📊Results You Can Expect

90%
reduction in paperwork time
100%
form completion with automated reminders
Zero
missing signatures during audits
Better
client experience

Stay Compliant and Pass Every Audit

GPS-enabled EVV (21st Century CURES Act compliant)
Real-time compliance monitoring dashboard
Automatic alerts for missing documentation
One-click audit report generation
Stay Compliant and Pass Every Audit mockup

Everything You Need. Nothing You Don't.

See how CareAutomate compares to generic software and manual processes

Automated Billing

CareAutomate

Full automation

Generic Software

Basic

Manual Process

Manual

Custom Forms

CareAutomate

Unlimited + e-signs

Generic Software

Not included

Manual Process

Paper

Mobile Apps

CareAutomate

Admin + Staff + Client apps

Generic Software

Limited

Manual Process

None

EVV Built-in

CareAutomate

GPS verification

Generic Software

Add-on cost

Manual Process

Paper

Voice-to-Text

CareAutomate

In-Built

Generic Software

Not available

Manual Process

None

All States

CareAutomate

Pre-configured

Generic Software

Manual setup

Manual Process

N/A

Setup Time

CareAutomate

15 minutes

Generic Software

2-8 weeks

Manual Process

N/A

Pricing

CareAutomate

All-inclusive

Generic Software

Enterprise only

Manual Process

Hidden costs

Fully Included
Limited/Extra Cost
Not Available

Choose the complete solution built specifically for HCBS

See CareAutomate in Action

Trusted by HCBS Providers Nationwide

Real results from real providers using CareAutomate

"The automated billing and form builder together saved us 35+ hours weekly. We recovered $38,000 in denied claims in 90 days."
S

Sarah M.

California HCBS Provider

35+
Hours Saved Weekly
$38K
Recovered in 90 Days
100%
Satisfied Provider

Join hundreds of HCBS providers transforming their operations

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Frequently Asked Questions

Everything you need to know about CareAutomate's features

Still Have Questions?

Our team is here to help you understand how CareAutomate can transform your operations

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Risk-Free

Start your 14-day free trial today and discover how CareAutomate can save you time, increase revenue, and ensure compliance

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Personal training included

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